The Host Country Affairs Section of the U.S. Mission to the United Nations offers its services to the United Nations Community in arranging Airport Courtesies for; “Courtesies of the Port” on arrival, “Escort Screening Courtesies” on departure and “Overflight and Landing Request” for diplomatic (special) aircraft. This airport assistance is limited to only “high-ranking” foreign officials arriving and/or departing from New York City area airports and other major airports in the United States. A high-ranking foreign official is defined as: “An official at the ministerial rank or higher, who is considered the senior-most officer of state appointed to head an executive or administrative department or agency of that government.”
COURTESIES OF THE PORT
This airport courtesy provides for expedited entry through airport customs and border control on arrival at first port of entry at major U.S. airports. If authorized, a special lane moves “high-ranking” dignitaries through the normal airport arrival process without waiting in the general arrivals line (1). As of February 2012, all requests for Courtesies of the Port must be made through the e-Gov system. In order to use the e-Gov Port Courtesies module, you must fax an Application for OFM Web Site Account request form to the Office of Foreign Missions (application can be found on the e-Gov user guide at http://www.state.gov/documents/organization/185717.pdf). You may contact the Office of Foreign Missions help desk by e-mail at firstname.lastname@example.org or by telephone at 202-895-3564 for more information. They will add the Port Courtesies module to your e-Gov account. For non-technical questions you may contact Office of the Chief of Protocol at email@example.com or 202-647-2663. After hours, please contact DOS Operations Center at 202-647-1512 and ask for the Port Courtesy Officer. USUN Host Country Affairs section will still be available to assist if needed.
If you are unable to obtain an e-Gov account please contact the United States Mission’s Host Country Affairs Section for further instructions. It may be possible to request Port Courtesies using the link below for the “Courtesies of The Port” form. This form must be submitted two (2) business days prior to the scheduled arrival date of the dignitary or delegation. If the dignitary or delegation is arriving with an armed security detail or your mission is requesting an armed U.S. security detail, this form must be submitted three (3) business days prior to the scheduled arrival date of the dignitary or delegation. For assistance contact: 212-415-4407.
ESCORT SCREENING COURTESIES for DEPARTURE
This airport courtesy provides for expedited assistance through airport security on departure by a U.S. State Department escort officer at major U.S. airports. Available only to “Ministerial or Cabinet” rank officials. This “Escort Screening Courtesies” form must be submitted at least three (3) business days prior to the scheduled departure date of the dignitary or delegation. Dignitaries protected by U.S. armed security officers will have their departure through airport security facilitated by the accompanying detail; so there is no need to request this assistance from the U.S. Mission. Dignitaries departing on diplomatic (special) aircraft cannot be afforded “Escort Screening Courtesies”. For assistance contact: 212-415-4037 or 212-415-4453
Diplomatic Note HC-73-14 - Update to Escort Screening procedures
OVERFLIGHT AND LANDING CLEARANCES
This airport courtesy provides for authorization to enter and/or overfly U.S. air space and to land at U.S. airports for dignitaries that are arriving by “diplomatic (special) aircraft” (3). All such aircraft must request Overflight and Landing Clearance prior to entering U.S. airspace. This “Overflight and Landing Clearance” form must be submitted at least two (2) business days prior to entering U.S. airspace. This courtesy is specifically arranged through the U.S. State Department in Washington, D.C. For assistance contact: 202-736-7158.
1 Head of State, * Head of Government, * Cabinet Officers,* Deputy Cabinet Officers,* Members of Parliament, Governors and Mayors, Chiefs of
Mission , High-Ranking Military Officers, Immediate Members of Royal Families and High-Ranking Officials as designated by Chief of Protocol.
*(and their traveling parties)
2 Ministerial or Cabinet rank is defined as a senior-most officer of state appointed to head an executive or administrative department or agency of
3 A Diplomatic “special” Aircraft is defined as a military, government or state owned aircraft or aircraft chartered by a foreign country or organization to
carry a government official or dignitary.
INSTRUCTIONS FOR COMPLETING REQUEST FORMS
· Click on the appropriate Airport Courtesy required: “Courtesies of the Port,” “Escort Screening Courtesies” or “OverFlight and Landing Clearance” links above.
· Fill out the appropriate form ensuring that all information is accurate and complete.
· For “Courtesies of the Port”, save the form as a “Word Doc” (yourcountry.doc) and e-mailed as an attachment to: firstname.lastname@example.org
· For “Escort Screening Courtesies”, save the form as a “Word Doc” (yourcountry.doc) and e-mail as an attachment to: email@example.com
· For “OverFlight and Landing Clearances”, save the form as a “Word Doc” (yourcountry.doc) and e-mail as an attachment to: firstname.lastname@example.org or print a copy and fax to: 202-647-4055 (For non-DCAS account holders)
If your return e-mail does not automatically open upon “clicking” on the above link, copy the address line, open a new e-mail, paste the address line into the e-mail and send the completed form as an attachment.
Please ensure that all the requested information on the forms is complete and accurate. Incomplete or inaccurate information will delay the processing of your request.
“Courtesies of the Port” and “Escort Screening Courtesies” forms should be e-mailed to the U.S. Mission at their respective e-mail addresses, Monday thru Thursday from 9:00 AM to 4:00 PM and Fridays from 9:00 AM to 3:00 PM. “Overflight and Landing Clearances” forms should be e-mailed or faxed (For non-DCAS account holders) Monday thru Friday from 9:00 AM to 4:00 PM.
To submit any of the three Airport Courtesy request forms on a weekend, holiday or after hours, contact the “Protocol Duty Officer” through the U.S. Department of State (Operations Center) at: 202-647-1512.
For arrival “Courtesies of the Port” assistance. Call: 212-415-4407
For departure “Escort Screening Courtesies” assistance. Call: 212-415-4037
For aircraft “Overflight and Landing Clearances” assistance. Call: 202-736-7158
Please “click” on the link below to download a copy of the “Airport Courtesies” Briefing Book. This document covers all aspects of “Airport Courtesies” to include applying for “Courtesies of the Port” on arrival, “Escort Screening Courtesies” on departure and “Overflight and Landing Clearances” for diplomatic (special) aircraft arriving in the United States.
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